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SAMPLE BUSINESS LETTERS AND TEMPLATES


SAMPLE BUSINESS LETTERS

A

Acknowledgement of Customer's Praise of Employee
Acknowledgement of Product Return
Acknowledgement of Unsolicited Ideas
Acknowledging Receipt of a Returned Item
Acknowledging Cancellation of a Backorder
Angry Customer - Reply 
Apology for Delay in Shipment

B

Bill of Sale
Business Credit Application Form
Business Name Change - Announcement

C

Change of Address
Change of Billing Address
Change of Delivery Policy
Charge Account - Terms & Conditions
Complaint - Incorrect Invoice 
Complaint - Inefficient Delivery 
Confidential Information Agreement 
Confidentiality Agreement Between Firms 

Credit Series:
Credit Account Approval Letter
Credit Account Denial Letter
Credit For Returned Item
Inquiry on Credit Standing 
Reply to Credit Standing - Negative 
Reply to Credit Standing - Positive 

Consignment - Confirms Agreement 
Consumer Credit Application
Customer Inquiry Response

D

Debt Recovery Series:
1st overdue Payment Reminder
2nd overdue Payment Reminder
3rd overdue Payment Reminder

Final Demand for Payment
Agreement to Extend Debt Payment
Agreement to Compromise Debt


Demand on Guarantor

E

Employment Series:
Favorable reference for former employee
Welcome to new employee
Thank you to (unsuccessful) applicant
Discreet Resignation Letter 
Standard letter of resignation

Employee - Request for Greater Responsibility 
E-mail confidentiality statement 
Expense Reimbursement Request

F, G

Friendly Apology for Late Payment
Good Faith Partial Payment to Creditor

H, I, J

Job Transfer Request

K, L, M

Lease Transfer - Acknowledge & Confirm Notice Given
Letter of Understanding - Terms of Contract
Media Release - see Press Release
Modified Terms of Contract - Acknowledgement

N

New Customer Welcome Letter
Non-Compete Agreement With An Employee 
Notice of Dishonored Check
Notice of Termination of Lease
Notice to Exercise Lease Option
Notice to Stop Goods in Transit

O, P, Q

Offer of Discount to Customer for Quick Payment
Parts Arrival Notification
Permission to Use Copyrighted Material
Press Release - Sample Format 
Price Reduction - Announcement  
Promissory Note - Demand
Promotion - Letter to Employee
Purchase Security Agreement - Acceptance

R

Receipt of Goods - Acknowledgement
Receipt of Returned Goods - Acknowledgement
Referral of Account to Collection Agency
Referrals - Seeking Business Referrals 
Rejection of Bid
Release - Video, Photo & Recording
Request for Credit Application
Request for Extention on Promissory Note
Request for Payment of Unearned Discount
Resignation - see "E" for Employment
Resubmission of Proposal - Cover Letter
Revocation of Employee Authority
Revocation of Guarantee

S

Sales Letter Series:
Brochures and/or Catalogues Enclosed 
Introducing New Account Manager 
Introducing New Product / Service 

Settlement Offer on Disputed Account
Sign & Return Enclosed Documents
Sponsorship - Decline Request 
Subordination to a Stated Amount

T

Tenancy - Notice to Quit
Termination of Employment
Thank You To Customer Inquiry
Trade Show - Gather Visitor Information & Queries 

U, V, W, X, Y, Z

Verification of Employment
Welcome Letter - New Customer
Withdrawal of Credit

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